Purpose of the position

The Deputy Director for Finance and Administration is responsible for managing and coordinating the branch’s financial and administrative activities, ensuring its efficient, compliant, and sustainable operation. This position supports the Country Director in the overall management of the branch, contributes to the achievement of organizational objectives, and ensures proper coordination with the SFPL Headquarters in Warsaw (Poland).

General tasks and responsibilities

• Ensuring the efficient functioning of the Financial and Administrative Team of the branch.
• Monitoring the compliance of financial and administrative activities with internal policies, applicable legislation and donor agreements.
• Coordinating the implementation of internal policies and procedures (procurement, grants, human resources).
• Managing the administrative cost budget.
• Identifying and implementing organizational improvements (policies, procedures, regulations).
• Identifying the Team’s development needs.
• Supporting the Country Director in the exercise of the duties, in accordance with the delegated authority.
• Permanent cooperation with the Country Director and the Central Office in Warsaw.
• Performing other related duties, agreed in advance.

Specific tasks and responsibilities

• Financial and accounting management – managing finance and accounting processes, including;
• Administrative cost budget management – administering the administrative cost budget;
• Project budget management – overseeing the preparation and implementation of project budgets;
• Human resources process management;
• Compliance, procurement and grant management;
• Internal administrative management;
• Support to the Country Director;
• Communication and team management;
• Other administrative and financial tasks assigned by the Country Director and discussed in advance.

Opportunities

• Work in a mixed, multicultural and international team;
• Opportunities for continuous professional development, including through the exchange of experience;
• Flexible work arrangement, with the possibility of hybrid work (after the onboarding period).

Required skills and qualifications

• Completed higher education in relevant fields: finance, accounting, economics, management, public administration or related fields.
• Professional certifications in financial management, accounting, organizational management, or similar fields are an advantage.
• Minimum 7 years of relevant experience in the financial-accounting, administrative or operational management field.
• Demonstrated experience in managing budgets, financial reporting and administrative processes at organizational level and/or within project management.
• Experience working with external funding, including European Union funds and other international donors.
• Experience in implementing, monitoring and enforcing financial and administrative policies and procedures in an organizational structure.
• Experience in managing teams.
• Solid knowledge of the financial-accounting legislation, procurement procedures and administrative regulations applicable in the Republic of Moldova and the European Union.
• Advanced skills in budget planning, monitoring of budget execution and financial analysis.
• Strong skills in using financial analysis and reporting tools (advanced Excel, accounting systems, financial reporting applications).
• Fluency in Romanian, English B2/C1 – written and conversational, Russian B2/C1 – written and conversational, knowledge of Polish is an advantage.
• Ability to develop, adapt and implement internal financial and administrative procedures.
• High attention to detail and accuracy in the management of financial and administrative documentation.
• Demonstrated skills in organizing, planning, operational leadership and coordinating complex teams and/or processes.
• Ability to prioritize, work independently, and meet deadlines in a dynamic environment.
• Excellent written and verbal communication skills for interaction with partners, donors, suppliers, public institutions and other stakeholders.
• Ability to clearly present financial statements, reports and management recommendations.
• Solid analytical skills, strategic thinking, and solutions-oriented approach.